Smithfield Foods

  • Job ID
    FLSA Status
    1st Shift
  • Overview

    This position is responsible for the clerical and administrative function of the plant purchasing, which includes the maintenance area.  This position processes requisitions, opens, distributes and issues purchase orders, maintains a database to track all orders and contacts vendors with orders.


    Responsibilities and tasks are written as follows:

    1. Research vendor account information for order fulfillment of various parts and invoice issues on a daily basis via telephone and email correspondence.
    2. Expedite and follow-up with suppliers to schedule deliveries, resolve materials issues, discrepancies, outstanding deliverables of orders placed by the MRO buyer.
    3. Control and track items that need to be repaired or rebuilt.
    4. Complete monthly preventative measures on tools, fall protection and inventory of of-site parts.
    5. Manage the consumable vendors on ordering required parts.
    6. Assist in reviewing Maintenance PM’s for accuracy.
    7. Responsible for running and providing reports to upper management on a variety of Purchasing and Maintenance needs daily, weekly, and monthly.
    8. Maintain open communication with the Maintenance staff to address concerns on the parts room.
    9. Responsible for providing customer service to the plant to complete part(s) order requests.
    10. Responsible for training any new employees within the department.
    11. Maintain a clean environment within the parts room to ensure compliance with all Safety, Food Safety and Environmental requirements.
    12. Communicate with all vendors in emergency situations to ensure expedited service for any equipment not functioning.
    13. Work with vendors to correct problem orders (example, incorrect pricing or invoice, obtain proof of delivery, track deliveries, etc.)
    14. Open and enter Plant Purchase Orders for the receiving and bill paying position.

    The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. May perform other duties as assigned.


    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.

    • High school diploma or general education degree (GED) and 1+ years’ experience in purchasing/parts room inventory/vendor relations; or equivalent combination of education or experience.
    • APICS Certification is preferred.
    • Knowledge of Excel, Word, and power point.
    • SAP knowledge, preferred.
    • Knowledge of Microsoft Office software, e.g. Word, Excel and Power Point.
    • Excellent verbal and written communications skills.
    • Bi-lingual, preferred.

    Supervisory Responsibilities

    This position has no supervisory responsibilities.

    Physical Demands

    The physical demands described here are representative of those an employee should possess to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Occasionally lift and/or move up to 50 pounds.
    • Specific vision abilities required include close vision, distance, vision, color vision and ability to adjust focus.
    • Frequently required to sit, use hands to finger, handle, or feel, and talk or hear.

    Work Environment

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • The majority of the time is spent in an office setting outside of the production plant.  The plant environment will include wet or humid conditions (non-weather related), extreme cold and heat (non-weather related), working near moving mechanical parts, exposure to fumes or airborne particles, and chemicals.
    • Noise level in the work environment is usually moderate but can be loud when in the production area.

    EEO/AA Information

    Smithfield is an Equal Opportunity/Affirmative Action (EEO/AA) Employer.  All qualified applicants will receive consideration without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, status as a protected veteran, status as an individual with disability, or any other protected group status or non-job related characteristic as directed by law.


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